Trace Systems

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Administrative Support Specialist / Lead

Administrative Support Specialist / Lead

Job ID 
2017-2014
# of Openings 
1
Job Locations 
KW-Kuwait
Posted Date 
9/22/2017
Category 
Information Technology

More information about this job

Overview

Trace Systems, headquartered in Vienna, Virginia, was founded in 1999 to support and defend our nation's security interests at home and abroad–– whenever and wherever. We provide cybersecurity, intelligence, communications, networking and information technology services, systems, and solutions to the United States Department of Defense, Intelligence Community and Department of Homeland Security.

 

Job Title:Administrative Support Specialist / Lead

 

Job Location: Kuwait

 

Security Clearance:  Secret

Job Responsibilities

  • Maintain command group daily calendars.
  • Review correspondence and documents for accuracy and grammatical errors in accordance with pertinent Army regulations and protocol prior to command group input and/or approval.
  • Ensure or cause the completion of required Temporary Duty (TDY) documents, make appropriate airline and hotel reservations, and develop travel itineraries for command group members.
  • Ensure completion of TDY documents upon command group members’ return from TDY. Liaison with Defense Finance and Accounting Service (DFAS) on requirements and payments as needed.
  • Input and upload all required information into travel vouchers in order to properly reconcile charges (manual and/or within DTS).
  • Perform the roles of a DTS Support Specialist as a reviewer, not an approver (roles and responsibilities will be identified in authorization memorandum).  Individuals performing TDY assistance functions, especially related to DTS, will be designated by their PM and supervisor prior to being provided a DTS support authorization memorandum 
  • Establish and maintain records in accordance with the Army Records Information Management System (ARIMS).
  • Track all paperwork for the command group and forward to them for review and signature as required.
  • Accept and route in-coming phone calls within command group and arrange call backs in the immediate absence of the intended recipient.
  • Maintain daily conference room calendar and provide support in coordinating Video Teleconference (VTC) and teleconferences.
  • Prepare draft memorandums according to Army and unit standards.
  • Maintain and update unit’s master phone roster.
  • Assure proper and discreet handling of all unclassified/classified information per all regulations. 
  • Screen incoming calls and visitors to minimize unnecessary interruptions.
  • Ensure necessary office supplies are available for command group members, as well as ensure office equipment is operable and ready for immediate use.
  • Submit work order requests to the appropriate office to remediate inoperable office equipment or office defects within the command group.

 

Minimum Qualifications

  • Word processing software and presentation software
  • Final preparation of military correspondence (AR 25-50)
  • Military document protocol for completion and accuracy review
  • Microsoft Word, PowerPoint, Outlook, Excel, Adobe PDF, SharePoint, and the DTS
  • Using Automated Routing systems, i.e., Global Electronic Approval Routing System (GEARS).

IT-III and General User

Security Clearance

  • Secret

 

To Apply: We invite you to put your talents to work by joining a growing team of dynamic professionals here at Trace Systems! Be part of a culture at our leading edge company where you can achieve great things while fostering a satisfying and rewarding career progression. Please apply directly through the website at: www.tracesystems.com.      #jointracesystems

 

For any additional questions or to submit any referrals, please contact dclement@tracesystems.com

Trace Systems is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

 

 

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