Trace Systems

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Clerical Support Specialist

Clerical Support Specialist

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Information Technology

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Trace Systems, headquartered in Vienna, Virginia, was founded in 1999 to support and defend our nation's security interests at home and abroad–– whenever and wherever. We provide cybersecurity, intelligence, communications, networking and information technology services, systems, and solutions to the United States Department of Defense, Intelligence Community and Department of Homeland Security.


Job Title:Clerical Support Specialist


Job Location: Afghanistan


Security Clearance:  Secret

Job Responsibilities

  • Monitor Personnel Tempo (PERSTEMPO) data in accordance with established thresholds.  Advise the Brigade and Battalion Commander of trends and make recommendations on corrective actions within the commands and associated companies (daily).
  • Prepare, based on narrative provided, unit level portion of award recommendations.
  • Prepare, based on narrative provided, unit level portion of evaluations.
  • Process leave and pay documents.
  • Prepare and process personnel actions (DA Form 4187).
  • Perform unit level mail clerk duties.
  • Perform general administration duties such as typing and filing.
  • Process unit personnel accountability reports and notices on a daily basis.
  • Process the Personnel Asset Inventory (PAI) – in accordance with current EMILPO Functional Guidance.
  • Analyze officer and enlisted personnel manning status Unit Manning Report (UMR) and ensure appropriate E/MILPO transactions are submitted timely and accurately on a daily basis.
  • Process personnel accounting error notices on a daily basis.
  • Prepare non-deployable report on a monthly basis, and monitoring on a daily basis.
  • Maintain and submit PERSTEMPO data.
  • Perform daily reconciliation and updates in DTAS and provide various reports to higher headquarters In Accordance With (IAW) established suspense date, which includes at a minimum, accountability by day, name, location and unit.
  • The Contractor shall ensure the following DTAS objectives are met:
    1.Improve data quality.
    2.Establish a common picture.
    3.Perpetuate deployed personnel accountability.
  • Conduct Soldier in and out-processing to include processing levy packets and production of Permanent Change of Station (PCS) orders.
  • Process assignment documents including:
    1.Process deletion and deferment actions  
    2.Publish Temporary Change of Status (TCS) orders
    3.Monitor enlisted PCS reassignment “no shows”
    4.Process reassignment notices or forward to Battalion
  • Review Soldier records such as iPerms for accuracy and assist Soldiers in correcting errors.
  • Process Soldier requests and actions to obtain a large variety of entitlements, schools, Foreign Service tour extensions, financial and curtailments.
  • Establish and maintain records in accordance with ARIMS
  • Perform other duties as required

Minimum Qualifications

  • Word processing, presentation and spreadsheet software (Microsoft Word, PowerPoint, Outlook, Excel, Adobe PDF)
  • DA personnel systems
  • PERSTEMPO regulations and tracking
  • Proper Military Awards form completion
  • Proper Evaluation form completion
  • Proper DA Form 4187 submission
  • Records Management to include ARIMS.
  • E/MILPO transaction submission, error correction and understand numerous reports
  • Strength Management
  • DTAS “three tiered” architecture: the Enterprise Database; the Theater Database and the Mobile System
  • Proper management of Leave Control Log (LCL).
  • IT-III and General User
  • Must be a US Citizen

Security Clearance

  • Secret


To Apply: We invite you to put your talents to work by joining a growing team of dynamic professionals here at Trace Systems! Be part of a culture at our leading edge company where you can achieve great things while fostering a satisfying and rewarding career progression. Please apply directly through the website at:      #jointracesystems


For any additional questions or to submit any referrals, please contact

Trace Systems is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.



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