Trace Systems

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Mobilization and Deployment Specialist

Mobilization and Deployment Specialist

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Trace Systems, headquartered in Vienna, Virginia, was founded in 1999 to support and defend our nation's security interests at home and abroad–– whenever and wherever. We provide cybersecurity, intelligence, communications, networking and information technology services, systems, and solutions to the United States Department of Defense, Intelligence Community and Department of Homeland Security.


Job Title:  Mobilization and Deployment Specialist


Job Location:  Tampa, FL


Security Clearance: Must be able to obtain a Secret clearance

Job Responsibilities

  • Initiates, tracks and manages the process to obtain Oversees Passport, VISAs, and work permits with employees
  • Works in partnership with external vendor that expedites visa, passport, company registration, authentication process
  • Ensures compliance with Foreign Clearance Guidelines and AOR requirements for Direct Contract Employees.
  • Manages Pre-Deployment requirements to match the needs of the contract, CRC policy and AOR requirements.
  • Coordinates Conus Replacement Center schedules, requirements, waivers, and travel arrangements.
  • Interacts closely and continually with onboarding employees to ensure completion of pre-deployment requirements.
  • Communicates with Subcontractor’s and oversees employee’s pre-deployment requirements and administers their LOAs.
  • Maintains a current knowledge of federal, state, and other regulations applicable to job.
  • Perform other duties as required

Minimum Qualifications

  • 1-3 years of experience in an administrative support role with prior experience in HR or travel industry is strongly preferred
  • Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook)
  • Ability to understand and explain policies and guidelines
  • Ability to communicate effectively with people at all levels within the organization and external vendors
  • Ability to handle highly confidential information with sensitivity and professionalism
  • Ability to be flexible, motivated, resourceful and organized to work in a multi-functional role
  • Excellent diplomacy and judgment when handling confidential and challenging situations
  • Willingness to work a flexible schedule
  • Excellent communications skills, both written and verbal.


  • BA degree or equivalent education/experience required (Bachelor’s Degree preferred)

Security Clearance

  • Ability to obtain DoD Secret security clearance


To Apply:  We invite you to put your talents to work by joining a growing team of dynamic professionals here at Trace Systems! Be part of a culture at our leading edge company where you can achieve great things while fostering a satisfying and rewarding career progression. Please apply directly through the website at:     #jointracesystems


For any additional questions or to submit any referrals, please contact

 Trace Systems is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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