Administrative Assistant

Job ID
# of Openings


Job Title: Administrative Assistant

Job Location: Shaw AFB, SC

Security Clearance: Active, in-scope US Government issued Secret clearance

Due to the nature of the work and contract requirements, US Citizenship required.

Job Responsibilities:

Trace Systems is actively recruiting for a cleared candidate to provide support to for the United States Air Force. Under the CTSS program, Trace Systems provides operations, maintenance, administration, and management support to USAFCENT A6, 379ECS, and ODRP in CONUS and in the USCENTCOM AOR. Task areas to be supported include: Program Management, Communications Planning and Engineering, Cybersecurity, Spectrum Operations, RF Transmission, SATCOM Operations, and Logistics.

Trace Systems is seeking a Administrative Specialist to support our on-site team based in Shaw, AFB. The Administrative Specialist shall have experience in working in direct support of the program/project manager relating to management and administrative information and activities, such as budgeting, preparing communications, such as memos, emails, invoices, reports and other correspondence and resource planning and reporting.


Responsibilities include:

  • Assisting with budget creation
  • Scheduling appointments and maintain calendars
  • Scheduling and coordinating staff and other meetings
  • Composes memos, transcribes notes, and researches and creates presentations
  • Writing and editing documents from letters to reports and instructional documents
  • Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports
  • Answering phones and greeting visitors

Minimum Qualifications:

  • Intermediate level experience in performing a variety of administrative functions. Familiar with a variety of the field's concepts, practices, and procedures.  
  • Active, in-scope US Government issued Secret clearance


  • High School diploma or GED.


Trace Systems

Trace Systems Inc. was founded to support and defend our nation's security interests at home and abroad–– whenever and wherever. We provide enterprise IT, engineering, full life-cycle communications, cybersecurity, cloud and virtualization services and solutions to the United States Department of Defense and other federal agencies.  


To Apply: We invite you to put your talents to work by joining a growing team of dynamic professionals here at Trace Systems! Be part of a culture at our leading-edge company where you can achieve great things while fostering a satisfying and rewarding career progression. To learn more about our current openings, text ‘tracejobs’ to 97211 or apply directly through our website #jointracesystems


COVID Policy: In accordance with the Executive Order 14042 on Ensuring Adequate COVID Safety Protocols for Federal Contractors, Trace Systems is obligated to comply with the requirements that all employees be vaccinated from COVID-19. Prospective and/or new employees will be required to be fully vaccinated as a condition of employment prior to the start of employment.


Trace Systems is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, disability, veteran status, national origin, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by law.


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